HOA Management

Manage homeowner associations: voting, documents, amenities, and violations

Voting & Elections

Create a Vote (Board Members)

1. Go to "HOA" → "Voting"
2. Click "Create Vote"
3. Fill in vote details:
   • Title: Clear description of the proposal
   • Description: Full details and context
   • Vote Type: Yes/No, Multiple Choice, Election
   • Options: Add voting options
   • Start Date: When voting opens
   • End Date: Voting deadline
   • Eligible Voters: All members, specific groups
4. Click "Create Vote"

Cast a Vote (Members)

1. Login to member portal
2. Go to "HOA" → "Voting"
3. View active votes
4. Click on a vote to see details
5. Select your choice
6. Click "Submit Vote"

---

Documents

Upload Document (Board/Admin)

1. Go to "HOA" → "Documents"
2. Click "Upload Document"
3. Fill in details:
   • Title: Document name
   • Category: Bylaws, Meeting Minutes, Financials, Rules, etc.
   • File: Upload PDF or document file
   • Visibility: All members, Board only
4. Click "Upload"

View Documents (Members)

1. Go to "HOA" → "Documents"
2. Browse by category or search
3. Click to view/download

Document Categories

Category	Examples
Governing Documents	CC&Rs, Bylaws, Articles of Incorporation
Meeting Minutes	Board meetings, Annual meetings
Financial	Budgets, Financial statements, Reserve studies
Rules & Regulations	Community rules, Architectural guidelines
Insurance	Policy documents, Certificates
Forms	Request forms, Application forms

---

Amenity Reservations

Reserve Amenity (Members)

1. Go to "HOA" → "Amenities"
2. View available amenities (clubhouse, pool, gym, etc.)
3. Select an amenity
4. View calendar with availability
5. Click on available time slot
6. Fill in reservation details:
   • Date and time
   • Duration
   • Purpose (optional)
   • Number of guests
7. Click "Reserve"

Manage Amenities (Admin)

1. Go to "HOA" → "Amenities" → "Manage"
2. Add new amenity
3. Set rules:
   • Available hours
   • Maximum reservation duration
   • Advance booking limit
   • Guest limits
   • Reservation fee (if any)
4. View/approve pending reservations

---

Violations

Report Violation (Admin/Manager)

1. Go to "HOA" → "Violations"
2. Click "Report Violation"
3. Fill in details:
   • Unit/Address: Where violation occurred
   • Category: Architectural, Noise, Parking, Pets, etc.
   • Description: Details of the violation
   • Photos: Upload evidence
   • Severity: Warning, Fine, Hearing
4. Click "Create Violation"

Violation Workflow

1. Reported: Violation logged, notice sent to owner
2. Warning: First notice, time to correct
3. Fine Issued: If not corrected, fine applied
4. Hearing: Opportunity to appeal
5. Resolved: Corrected or closed

View Violations (Member)

• Members can view violations against their unit
• Respond to violation notices
• Request hearing if disputing